Admin : Bulk import content

1. Quick Overview

Purpose: The content importer creates many content items at once from a spreadsheet. Use it when you are moving an existing document library into Content Hub.

2. What the importer does

• It reads one row per content item: its folder, category, sub category, title and descriptions, its dates and the site roles it is published to.
• It matches on the title. If an item with the same title already exists, the importer updates that item instead of creating a duplicate, so you can correct the spreadsheet and import it again.
• It imports the details of each item. The files themselves are not uploaded by the importer: attach each document to its item afterwards.

3. Step-by-Step Instructions

1. Ask OPUS Support for the content import template.
2. Create the folders, categories and sub categories your spreadsheet refers to.
3. Fill in the template, one row per item. Use the folder, category and sub category names exactly as they appear in OPUS.
4. Open the Admin area (the settings icon at the top right) and select Content Hub.
5. Open Actions and choose Import Content.
6. On the Import Content page, select Select and Import and choose your spreadsheet.
7. Return to the Content grid and check the imported items.
8. Select the pencil icon on each item that needs a file and add its attachment. See Create and edit content.

4. Tips and Tricks

Best Practices: Import a small batch first and check the result before importing the rest. Write a short description for every row, because readers search on it.