Admin : Publish, schedule and expire content
On this page
1. Quick Overview
Purpose: Learn how an item moves from draft to published, how to schedule it for a later date, and how to take it out of view without deleting it.
2. Draft and Published
| Status | Who sees it |
|---|---|
| Draft | Content administrators only. It appears in the Content grid and nowhere else. |
| Published | The readers it was published to, from its start date until its end date, if it has one. |
3. Step-by-Step Instructions
Publish an item
- Open the item from the Content grid by selecting the pencil icon on its row.
- Check the Role Access, Start Date & Time and End Date & Time.
- Select Publish.
To publish several drafts at once, tick them in the grid and choose Actions › Publish.
Schedule an item for later
- Set the Start Date & Time to the moment the item should appear.
- Select Publish.
The item stays out of view until that moment, then appears on its own. This lets you prepare a batch of content in advance. A start date can also be set in the past.
Take an item out of view on a date
Set an End Date & Time. After that moment the item stops appearing to readers.
- The item is not deleted. It stays in your Content grid.
- To bring it back, clear the end date or move it later.
Use an end date for anything with a limited life, such as a promotion or a seasonal notice, and whenever you want to retire an item but keep it.
Take an item out of view now
Tick the item in the grid and choose Actions › Set to Draft. It is hidden from readers until you publish it again.
Notify people
When you switch on Send Push Notification for an item, users of the OPUS4business mobile app who can see the item receive a push notification. It is sent at the item's Start Date & Time, so a scheduled item notifies people when it appears, not when you save it. Tapping the notification opens the item.
4. Tips and Tricks
Best Practices: To retire content, set an end date instead of deleting it. Deleting is permanent; an end date can be undone.