OPUSKnowledge Base

Admin : Create and edit content

Updated 3 min read
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1. Quick Overview

Purpose: Learn how to create a document, post, urgent notice or video in Content Hub, and what each field on the form does.

2. Choose the right type

Type Use it for
Document Permanent reference material: a policy, guide or template.
Post A dated update or announcement.
Urgent Notice Something time-sensitive that people must see first.
Video A link to a video hosted outside OPUS. Videos are not uploaded.
Event An event that takes place between a start and an end date and time.

3. Step-by-Step Instructions

  1. Open the Admin area (the settings icon at the top right) and select Content Hub.
  2. Select New Content. To change an existing item, select the pencil icon on its row instead.
  3. The Content Details form opens. Complete the fields:
Field Required? Notes
Type Yes Document, Post, Urgent Notice, Video or Event. A new item starts as Document.
Title Yes A single line.
Start Date & Time Optional When the item becomes visible.
End Date & Time Optional When the item stops being visible.
Folder Yes The one folder the item lives in.
Category Optional Lists the categories your company has set up.
Sub Category Optional Shows the sub categories of the category you chose.
Short Description Optional One line, up to 200 characters. It appears on every card and list, and search uses it, so it is worth writing.
Content Optional The full text, with formatting: font and size, bold, italic, underline, colour, paragraph styles, links and tables.
Attachment Optional Select Attach File to add a PDF, Word, Excel or PowerPoint file of up to 10 MB. One file per item.
Video Link Optional Video type only, in place of Attachment. The link to the video.
Role Access Optional The site roles that can see the item. Left empty it reads All Roles and the item is visible to everyone. See Control who sees content.
Urgent Optional Switch on to mark the item as highlighted or urgent, which puts it ahead of other content for readers.
Send Push Notification Optional Switch on to notify mobile app users who can see the item. The notification is sent at the item's Start Date & Time.
  1. Wait for any file upload to finish. Saving is disabled while a file is still uploading.
  2. Choose how to save:
    • Save as Draft — keeps the item visible to content administrators only.
    • Publish — makes the item live from its start date and time.
    • Cancel — closes the form without saving.

Start and end dates are explained in Publish, schedule and expire content.

4. Tips and Tricks

Best Practices: Only a title and a folder are required, but an item with a short description is far easier to find. A document or video can be published without an attachment, for example when the link is in the content itself.